Aug 022014

Do you use Gmail in your browser?

Gmail LogoI’ve said previously that I don’t think it’s worth learning loads of shortcut keys. This is for two reasons:

  • Unless you use them all the time it’s very easy to forget them
  • Different shortcut key combinations do different things in different programs, so it’s very easy to get confused

However, if you only use a few different programs (eg a web browser, an email program, a picture viewer, and a word processing program) then it may be worth latching on to a few important shortcuts that might become second nature if you use them often enough. If you become familiar with important keyboard shortcuts, then your typing will become more efficient as it is quicker to type a shortcut than it is to grab the mouse and click on a command that might be available on-screen. With that in mind, I’ve been looking at the shortcuts that are available in Gmail’s webmail program.

Some of these are always available and are the same as in Microsoft Word and other programs. These include:

Ctrl + b to turn on bold type.
Ctrl + i to turn on italicised type.
Ctrl + u to underline text
Ctrl + shift + 7 to create a numbered list
Ctrl + shift + 8 to create a list of bullet points

Mac Funny Symbol

On a Mac, look for this button instead of Ctrl

In all the above, type the command to turn the feature on, type the content that will be formatted, and type the command again to turn the format feature off. This is what you do if you wish to turn the feature on and off again as you are typing. An alternative to this is to write the text first, so that you’ve got all the wording down (“on paper”, as it were) and then go back over the text, formatting where necessary. In this case, highlight the piece of text that you wish to format (by depressing the left-click button on the mouse or trackpad and then dragging the mouse over the text to be formatted) and then execute the command (eg Ctrl + b). The command will then be applied to the highlighted text.

Note that if you ever see a shortcut written as (for example) Ctrl + u, this means depress the Ctrl key and keep it depressed while you tap the other key. Note also that if you are using a Mac then it is not the Ctrl key that you use, but the key marked with the funny icon on it (see illustration).

There are other shortcut keys in Gmail’s web interface that are only available if you turn them on. These include:

c = compose a new message
/ = place the cursor in the search box ready to type in a search term
u = close the message and go back to the message list
r = reply to the message
a = reply to all the message recipients
f = forward the message to someone else
# = delete the message
v = move the message to a different label (or “folder”, if that description makes more sense to you)
shift + i = mark the selected message(s) as read
shift + u = mark the selected message(s) as unread

Obviously, the above commands don’t work if you are currently creating a message, as a letter “c” or a “/” or a “u”, etcetera, would just be added to the message you are creating.

You don’t have to turn these shortcuts on individually. To turn them all on:

Gmail Shortcuts Settings

Turn keyboard shortcuts on

  • Click on the “settings” cogwheel near the top right of the Gmail window
  • Click on the “settings” command in the menu that pops up
  • Make sure you are on the “General” tab
  • Go down to the “keyboard shortcuts” option and click the button next to “keyboard shortcuts on”
  • Scroll down the page until you see the “save changes” button and click it.

Click on this link for a more comprehensive list of Gmail shortcuts

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Computer Support in London
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