Keyboard Shortcuts

Do you have to hunt down your programs before you can open them? Maybe you scour the “all programs” option of the Start Menu. Maybe you minimise the window that you are working on and then work through the confusion of shortcuts on your desktop. You might even hunt through the hard drive using Windows Explorer.

Well, for programs that you use often, it’s worth knowing that there is is a quicker way of launching programs than any of these. You can assign a key combination that will immediately launch your program. Whatever you happen to be doing, the program assigned to your special key combination will immediately open if it wasn’t already open, or come to the fore if it was already lurking around somewhere.

Creating the keyboard shortcut for this is a two-stage process. First of all we need a desktop shortcut (if one doesn’t exist already), and then we need to change a “property” of that shortcut so that typing the assigned key combination will launch the program (or bring it to the fore if it is already open).

Stage 1 – create a shortcut (if one does not already exist)

Find your program in the usual way, but don’t launch it:

• If your program is “pinned” to the Start Menu (ie it appears in the list of available programs as soon as you click on the Start button) then left-click on the program name and drag it to the desktop. This will create a shortcut on the desktop, but will leave the original entry in the Start menu. Go to Stage 2.
• If you normally launch your program by opening the Start Menu and then clicking on “all programs”, then find your program in the usual way but instead of left-clicking on it (which would open the program) right-click on it instead. Then left-click on the option that says “send to” and left-click on the option that says “Desktop (create shortcut)”. This will create a shortcut on the desktop, but will leave the original entry in the “all programs” menu. Go to Stage 2.
• If you normally launch your program by using Windows Explorer, then locate it in the usual way but right-click on it rather then double-clicking on it. Then left-click on the option that says “create shortcut”. If it tells you the shortcut will appear on the desktop then that’s fine but it may create the shortcut in the same folder as the program. If it does that, you can then either drag it to the desktop or “cut” it (using Ctrl x) and “paste” it (using Ctrl v) onto the desktop. Alternatively, you can leave it where it is and add the keyboard shortcut from there (see below).

Stage 2 – create the shortcut key combination

• Right-click on the shortcut.
• Left-click on the option at the bottom of the list called “Properties”.
• Left-click on the tab across the top that says “Shortcut”.

About halfway down the list of options you’ll see something that looks like this:

If you click on the area next to “shortcut key” (that currently says “None”) and then type any printable character (it doesn’t have to be a letter or a number), you will see that the area is then filled with “Ctrl + Alt + ” and the character you typed. Click on “OK” and that’s it. Wherever you are, typing the key combination of the Ctrl key, the Alt key, and the character you added will immediately launch your program. It’s best to depress the Ctrl and Alt keys first and then tap on the third key.

Note that when you were assigning the shortcut key there was an option below that said “Run: Normal window”. If you click on the triangle at the right of this, you can choose to ensure that your program always starts in a normal window, or maximised, or minimised.

If you have Windows 7 there’s another method of launching any program more quickly than hunting for it – and you don’t have to assign a key to a shortcut. Instead, just click on the start button and then type the first few characters of the program name into the search box (see fig 2).

Windows will show you a list of files that are relevant. After entering just a few characters you will see the program you want listed in the start box, so just left-click on the program. It took me a long time using Windows 7 to start to appreciate how good this search box now is. Suppose, for instance, you want to change how your mouse is working. Just start typing “mouse” (without the quotes) into the search box and up comes the program to change how the mouse works. Want to change the date in your computer? Just type “date” in the search box and then click on the “Date and Time” option that is offered. There’s no need to train clients any more in how to find “administrative tools” in the Control Panel in order to find the defragmenting option – just start typing “defrag” in the search box. When I’m delivering computer training to clients who are either new to computers or just new to Windows 7 I try to remember to emphasise how good this search box is. It repays the effort of remembering to use it until it becomes second nature.

(Last updated 07/09/2023)